Maintain inventory Items Accounts

Maintain inventory Items Accounts

1.     First click on the maintain menu then click on to inventory items the following window is opened.

    

2.     When we click on the inventory item this window will be opened.

               

Item I.D: In item I.d we can write the I.d of the specified item for e.g 125 , 122 and etc.

Description:  In this tap we can write the name of the item or the type of item which our customer is purchasing from us.

Item Class: it is the type of the inventory items which we can select from all of these. Like we want to select stock item or non- stock items or etc.

Price Level: In which we can set the price of a specific inventory item that can sold to customers

Income Tax type: In which we can tell that what type of tax it is either it is regular tax or exempt tax.

Last Unit Cost: In which we can write cost of the last unit which we can sold to our customer.

Cost Method: In which we can select either we choose fifo ,lifo  or weighted average method.

GL sales account: In which we can write the GL sales account no.

GL inventory account: in which we can write the GL inventory account number.

Minimum stock : which is below the normal level of inventory.

Re order quantity : in which business buy more inventory so that if the another order comes then you can handle it by that inventory level.

Preferred vendors: in which we can write the vendors id.

Buyer i.d : in which we can write the buyer i.d.

How to maintain vendor’s account in Peachtree.

How to maintain vendor’s account in Peachtree.

1.     From the above maintain menu click on to the second option which is vendors.

          

2.     When we select the vendors option from the maintain menu then this window is opened. In the upper section vendor I.D and name field in which we can write the name and I.D of the vendor. And in the lower section there four taps are seen general, purchase defaults, custom fields, history.

3.     In general tab we will enter the vendor’s contact, account number, address, city zip and country, email I.D, telephone numbers and etc.

          

4.     In purchase defaults tab in which purchase rep, purchase acct, tax I.D #, ship via, terms and delivery methods in two methods paper form and email.

5.     In Custom fields tab we can write all the information of the customer.

6.     In history tab we can see the purchase history in this window as you seen that purchases records are seen period history , purchases , payments of the purchases ,last invoice date , last invoice amt, last payment date and last payment amt.

maintain customers/prospects

1.       Click on to the peachtree software and then click on the open an existing company.

2.       After clicking on the open an existing company this window will be opened in which the recent company’s files are shown then we can select our desired company and click on that company.

3.       Now our company is opened and in which at the top we have different options are shown in which we click on the maintain option and which will open up different options from which we can select customers/prospects.

4.       When we click on the customers/prospects then this window will be opened and in this window we can see 1^st of all the customer I.D in which we can written the customer I.D like 100 then name of the customer like faisal or any other name you can write in the column. The upper portion of this window is known as tab and lower portion is known as column. Then in the “contact” we can write here the name of any person like asghar .then on the next we can see that address field is empty in which we can write the address of that person or the customer like johar town.after that if we see  that the column of “bill to address” is shown and the down error is shown and if we error down it shows 9 addresses so that we can select any 1 address for that particular customer. And we have then on the right we write the telephone no.

5.       So that we can select any 1 address for that particular customer.and this window has opened and future new fields are seen in the address which are ship name , address, city, country , sales tax.

6.       After that we can click into the sales default option and this window has shown. In this Gl.sales acct. we can lookup our existing data and we select sales whose i.d is written there 400 has automatically shown in GL. Sales acct.

7.       After that we have to click on the payment defaults option and this window will be shown in which the cardholder’s name means if the customer has to pay his payment via credit card his name can be written in field. Then you can seethe address is shown automatically shown in the address column.

8.       After this we can click on the customs fields option and this window has been shown in this these headings can be change according to our requirements.

9.       And at the end click on to the history option and you will see this window in which all the history has been shown.

                                  Customer Defaults

1.       We have to open peachtree accounting software and open our existing company which was saved.

2.      Now open customer defaults from the menu above click on to the maintain.The following steps to open the customer defaults.

3.      The customer default is opened. Now we see the 1^st tab which is payments taxes.In this we can see different circles check which indicates changes in the sales and and these are the default setting through which we can adjust anything according to our requirements.

C.O.D = cash on delivery means when the cash is given the delivery can be made.

Prepaid = it means the payments of goods is done in start and goods will received afterwards.

Due in number of days = if any customer buy goods via credit and if he pays the total amount of goods within 10 days then he will get 2 % discount. The discount rate and discount in days can be changed according to our needs.

Due on day of next month = money will be received in next month 7^th day or any day which we set by defaults.

Due at end of months =if any customer takes goods from us and if he do the payments before the due date then discounts will be given to him and if he do not paid then no discount is given to him.

Gl.sales account = we can set the account by double clicking on the space given.

4.      In the next account aging in which we can age invoices of two types.

Invoice date:

Due date:

But its our own choice to select invoice date or we can select due date.

5.      In the next step customer fields in which customer field used to enter extra information about the customers. Use the fields above to label them on all your customer accounts. the enabled box must be checked for text to be entered.

6.      In this step company can see how much charges can be charged charge finance charges.

7.      When customer can take goods from you then how can he pay the amount of goods either in form of cash , check , visa debit or credit card , master card , amex , discovers etc.